Website Privacy Policy

Last Updated – 22nd October 2025

The Conveyancing Foundation is committed to protecting and respecting your privacy. This policy explains how we collect, use, store, and share your personal data, as well as your rights in relation to it, under UK Data Protection Law (UK GDPR and the Data Protection Act 2018).

 

Definitions

In these Terms ‘we’, ‘us’, and ‘our’ refer to the Conveyancing Foundation. ‘You’ refers to any user of this website.

‘Website’ means www.conveyancingfoundation.org.uk and any subdomains or related services provided via that domain.

 

Who We Are

The Conveyancing Foundation is a registered not-for-profit charity (Charity Number – 1161310) dedicated to improving the lives of those working within the property industry through charitable fundraising, wellbeing initiatives, and best practice programmes. Our registered office is located at Maxwell Chambers, 34–38 Stow Hill, Newport, South Wales, NP20 1JE.

 

What Data We Collect Through the Website

We may collect the following types of data when you interact with our website:

  • Personal information – such as your name, email address, property address, phone number, organisation, payment details and other details you provide when submitting a contact form, signing up for an event, or making a donation.
  • Technical data – such as your IP address, browser type, and pages visited (collected via cookies and analytics tools).
  • Cookie preferences – stored to remember your choices.

We do not knowingly collect any sensitive (“special category”) personal data via our website.

 

How We Use Your Data & Legal Basis

We use your personal data to:

  • Respond to enquiries or partnership requests.
  • Process donations and Gift Aid submissions.
  • Send marketing communications or newsletters (where you have opted in).
  • Monitor and improve our website through analytics.
  • Comply with our legal and regulatory obligations.

Where we rely on consent, you may withdraw it at any time.

 

Cookies and Analytics

Our website uses cookies to enhance your experience and understand how visitors use our site.

  • You will be asked to accept or manage cookies on your first visit.
  • We may use tools such as Google Analytics to gather anonymised usage data.
  • You can change your cookie preferences at any time via the website.

For more details, please refer to our Cookie Policy available on our website.

 

Data Sharing

We do not sell your data.

We may share your personal data with trusted third parties who help us operate our website or manage donations (for example, payment processors, hosting providers, or analytics tools).

These third parties are required to process your data securely and only for agreed purposes.

We may share data if required by law or to comply with regulatory obligations (e.g. HMRC for Gift Aid).

 

How We Protect Your Data

We take appropriate technical and organisational measures to protect your personal data and prevent unauthorised access, loss, or misuse.

Access is restricted to volunteers, trustees, and service providers who need it to perform their roles.

We will not transfer any data outside of the European Union.

 

How Long We Keep Your Data

We only keep your personal data for as long as necessary for the purposes for which it was collected. For example:

  • Contact form enquiries – up to 12 months.
  • Donation and Gift Aid records – up to 7 years (for tax purposes).
  • Cookie data – according to your preferences.

When no longer needed, your data will be securely deleted or anonymised.

 

Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you.
  • Request correction of inaccurate or incomplete data.
  • Request deletion of your personal data (“right to be forgotten”).
  • Restrict or object to certain types of processing.
  • Request data portability.
  • Withdraw consent where processing is based on consent.
  • Lodge a complaint with the Information Commissioner’s Office (ICO).

 

Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us at:

Email: info@conveyancingfoundation.org.uk

Post: Data Protection Officer, Conveyancing Foundation, Maxwell Chambers, 34-38 Stow Hill, Newport, South Wales, NP20 1JE

 

Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.